Events that disrupt the flow of your business have the potential to bring financial and reputation harm to your company. There are disasters that destroy a business from the initial set up and these include the lack of analysis and planning and the avoidance of testing procedures.
There are also physical disasters that can be either natural or manmade. To proactively protect your business there are things that you can do to avoid these disasters.
Business Failure Due to Lack of Analysis
When starting or continuing with a business one very big disaster is rushing through an analysis process. This disaster will cause your business continuity to fail. Make sure all your bases are covered and recognize all potential risk.
Ensure critical systems are running and employees are engaged in your business model. If you perform an analysis and find critical details missing, you will be able to stave off business disasters at the very beginning.
A common business disaster that is often made is not creating an effective business plan. You need to outline plans to explicitly state every function, idea and process. Business gaps that come from disruptive events such as economic downturns can be weathered with a good business plan.
When you use the correct planning processes you will discover ways to streamline the bottom line, have a better understanding of all the small details and control layoffs and potential loss of the business.
The rule of the world is change. If your business plan does not reflect change and flexibility, you will go out of business. Test your business plan; discuss all aspects with the employees, human resources and the legal department.
Make sure there is enough room in budgets to account for those little contingencies that come up. If you find gaps in your business model or the disaster plan, revamp, communicate and redo.
Some physical business disasters can be expected while others are highly unpredictable. Make sure you don’t let a physical or natural disaster find you totally unprepared. Take steps to make sure your assets, inventory and employees are free from harmful disasters.
The safely of employees is the first priority. If there is time to leave the office and avoid a natural disaster, do so. If you are unable to leave make sure you have plenty of emergency light and shelter plans. Secure your assets by have a backup plan for data and software. Discuss risk mitigation construction techniques for your office building and search places where you can temporarily relocate in the event of a disaster.
Make sure you maintain an up to date inventory of every physical item in your office Videotape these items and store offsite.
Records Management Disasters
The recent destruction of important infrastructure and records keeping management during Hurricane Sandy has renewed the importance of ensuring your most important asset, data, is secure. Several small to medium sized business discovered after the disaster that their data was unrecoverable and business records were destroyed.
Proactively make copies of all paper records, software and digital data. Store duplicate records off site to make sure they are protected against natural disasters.
If your business is located in a natural disaster region you must purchase and construct storage units that can withstand the elements. If onsite storage areas are impractical there are off site records management services that are excellent and worth every monthly charge.
To prevent disasters your must have an escape plan for employees, records off site for inventory, and maintain you data records in a secure location away from the business.
Sam Taylor writes for www.celebrityspeakers.com.au who have a huge range of business leaders available to give presentations at your next event.